BLACKTOWN AND DISTRICTS SOCCER FOOTBALL ASSOCIATION Inc.
MINUTES OF THE ANNUAL GENERAL MEETING HELD
21ST NOVEMBER 2007 AT FRANCIS PARK

ATTENDANCE: AS PER THE REGISTER

APOLOGIES: NIL

AGM07/001 Ian Westray welcomed everyone to the AGM and thanked them for attending.

AGM07/002 MSA Suspend standing orders to hear from to guests.
Anne W. Bunde-Birouste – from the Refugee Football United committee
Norm Hanley and Nathan Russell from the Soccer Wearhouse
MSA resume standing orders

AGM07/003 MSA that the Annual Report be accepted as read.

AGM07/004 MSA that the Financial Report be accepted as read.
Jack advised that the Management Committee have requested a meeting with Auditor as the Auditor has concerns with the way in which we pay our Director of Coaching and Development Coach. We will resolve those issues and I will send you the explanations once we have met with him.

AGM07/005 M.C.M. receiving honoraria’s were asked to leave whilst the meeting adopted honoraria.
Ian mentioned to the meeting that the MC had met to discuss honoraria’s as a request from the Club Secretary’s and the MC would like to put forward that the adoption of honoraria be paid to those honorary positions on the MC. Those being Hon. Secretary, Hon. Treasurer and Hon. Competition Secretary.
Ian advised the meeting that the position of Hon Competition Secretary will be changed next year so the position will not receive honoraria.
Ian asked the meeting to adopt the MC recommendation to those honorary positions a sum of $100 each.
Question from Parklea the payment to the Secretary is that for legal reasons. Yes
Carried.
Those receiving honoraria’s returned to the meeting.

AGM07/006 Alterations to the Objects Rules and By-Laws.

Motion #1 Withdrawn by Jack. Explanation given by Jack as
to why we should look at Life members having a vote.
Motion #2 Carried
Motion #3 Carried
Motion #4 Carried
Motion #5 Carried
Motion #6 PCYC moved a motion to include the wording “within 7 days” – Carried.
Motion #7 Carried
Motion #8 Carried
Motion #9 Workers asked – what happens with fundraising can
they be made unfinancial if they take chocolates and
we don’t receive the money for them.
Jack – I will check for you but I believe the answer will be no.
Carried
Motion #10 Discussion ensued about the time frame before the
Season. No transfers will be given before the second week of competition. If you have trouble with filling teams that is a different matter.
Carried.
Motion #11, 12 and 13
Discussion on the way payment will be for season 2008. We will go back to paying a percentile of last years registrations and have the last payment sometime in June as we pay our last installment at the end of June to the State.
11, 12 and 13 Carried.
Motion #14 Carried
Minchinbury asked about the ID cards being collected.
The onus is on the Club to hold all ID Cards when players have been sent off.
Motion #15 and 16 Carried.
Motion #17 Carried.
Motion #18 Discussion on de-registration of players.
Workers asked: If a player is suspended can they request to be de-registered.
Jack I will check for you
Carried.
Motion #19 Carried.
Motion #20 Carried.
Motion #21 Carried.
Motion #22 Carried.
Motion #23 and 24 Carried.
Motion #25 Carried.
Motion #26 and 27 Carried.
Workers asked for clarification on 37.16
Jack explained that all suspensions are served in the team from which the player was sent off or cautioned.
Motion #28 Withdrawn by Dane Sim
Motion #29 Carried.
Motion #30 Carried.

AGM07/007 Ian declared all positions vacant and asked Viv Cook to be the Returning Officer.
Viv thanked the Association for asking him to do this job again.

AGM07/008 The following were nominated as Patrons.
John Aquilina
Louise Markus
Stephen Bali
Kathie Collins

AGM07/009 Election of Officials to the Association
President Ian Westray for a term of two years
Treasurer Robyn Palmer for a term of one year
Vice President Dane Sim for a term of one year
Competition Secretary Laurie Archer for a term of one
year
P & DC Chair Jim Neal for a term of 2 years
Appeals Chair Neville Toomey for a term of 1 year
Registrar Janice Brooks for a term of 2 years
Recorder Les Smith for a term of 1 year
Elected Officials Ian McCutcheon and John Boyle elected for a term of 2 years
Publicity Officer Nominations were called from the floor. No nominations received, the position declared a casual vacancy.
Female Development Officer Nominations were called from the floor.
Dane nominated John Newton.
John declined.
No other nominations received, the position declared a casual vacancy.

AGM07/010 Nominations were called from the floor for the board of the P & DC
Bill Borg, Debbie Tindall, Lloyd Hanson, Diane Stackman were nominated.
Diane Stackman declined.
Lloyd Hanson declined due to work commitments.
Jack advised Lloyd that we can work around that if it is something he would like to do.
Lloyd agreed.
Bill Borg, Debbie Tindall and Lloyd Hanson. All accepted and declared elected to the P & DC board.

AGM07/011 Nominations were called from the floor for the board of the Appeals.
Diane Stackman, David Kinsella, Steve Barr and Laurie Polo. All accepted and declared elected to the Appeals board.

AGM07/012 GENERAL BUSINESS
1. Small sided games paperwork has been given out tonight and will be discussed at the meeting on 5th December. Please discuss it with your committees.
2. There will be two meetings on the 5th December, 7:30pm Registrar’s and 8:30pm Small sided games everyone is welcome.
3. Affilation forms are due next Wednesday 28th November.
4. Premier asked about clash of colours and the home team being the ones to change not the away team.
Jack explained that Minchinbury and Prospect do change home and away. I have moved before that the home team are the ones to change their strips but it has never been passed, if you wish to put it to the MC you can. I will have it on the agenda at the meeting in a fortnight so it can be discussed and resolved.
5. Quakers Hill Junior – Referee fees can we request that the referees bill us for the games our teams play not the games played on our parks.
Jack - we had thought of asking the referee’s branch to send the team sheet with the invoices to you as verification that the game was covered by an official referee. We need to discuss further.

Meeting closed.