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MINUTES OF THE MEETING HELD 03/12/07 AT FRANCIS PARK
ATTENDANCE I. WESTRAY, J. TAYLOR, R. PALMER, D. SIM, L. ARCHER,
N. TOOMEY, L. SMITH, J. BROOKS, J. BOYLE
APOLOGIES J. NEAL, I. McCUTCHEON.
Our condolences to Jim and Tracey Neal
07/417 The minutes of the previous meeting were read and accepted.
The AGM minutes were noted as read.
Matters Arising: #416-1 Jack still looking into and there are two companies to choose from
#416-12 U12 Knock out trophy has not been returned
#416-8 Still investigating
#417-7 Fixed
#417-2 Still one club outstanding
07/418 CORRESPONDENCE
1. Kings Langley nomination of delegates to the AGM
2. PCYC nomination of delegates to the AGM
3. Oakville United nomination of delegates to the AGM
4. Blacktown Workers nomination of delegates to the AGM
5. Mt Druitt Town Rangers nomination of delegates to the AGM
6. Good Shepherd nomination of delegates to the AGM
7. Rooty Hill RSL YSC change of delegates to the AGM
8. Glenwood Redbacks request to book a Junior Licence course for the first week of March 2008
9. Glenwood Redbacks update of committee list
10. American Express
11. Holiday Inn invoice
12. Office National invoice
13. Rooty Hill RSL YSC committee list for 2008
14. Rooty Hill RSL YSC payment of account
15. Football NSW - Mitchell Cup & Mitchell Shield 2008
16. Polonia affiliation form for season 2008
17. Football NSW - Early Christmas Present - Allocation of Soccer Wearhouse credit vouchers
18. Football NSW - Notice of meeting - Thursday 6th December 2007
19. PCYC - Western Sydney affiliation form for 2008
20. Integral Energy invoice
21. Plumpton Oakhurst affiliation form for season 2008
22. Blacktown Premier affiliation form for season 2008
23. Glenwood Redbacks affiliation form for season 2008
24. Sydney Branch -AGM Attendance for Thursday night
25. Football NSW - Development Partnership Program
26. Rooty Hill RSL YSC affiliation form for season 2008
27. Doonside Hawks affiliation form for season 2008
28. Football NSW - Notice of Annual General Meeting - Saturday 15 December 2007
29. Quakers Hill Junior affiliation form for season 2008
30. BenQ invoice
31. Seven Hills United payment of account
32. Blacktown St Patrick's affiliation form for season 2008
33. Quakers Hill Tigers affiliation form for season 2008
34. Eastern Creek affiliation form for season 2008
35. Minchinbury Jets affiliation form for season 2008
36. Oakville United affiliation form for season 2008
37. Football NSW - Metro League team registration form and Procedure Manual
38. Prospect United affiliation form for season 2008
39. Riverstone Schofields affiliation form for season 2008
40. Sydney Branch - Sydney Branch draft - Terms of Reference
41. Newbury affiliation form for season 2008
42. Portable Creations Pty Ltd tax invoice
43. Parklea affiliation form for season 2008
44. Norwest Crusaders affiliation form for season 2008
45. Marayong Sports affiliation form for season 2008
46. Dee Gee Agencies - Catalogues
47. Seven Hills United affiliation form for season 2008
48. Kings Langley affiliation form for season 2008
49. Lourdes affiliation form for season 2008
50. Schofields Scorpions affiliation form for season 2008
51. Bigpond tax invoice
52. Sydney Branch Annual Report
53. Good Shepherd affiliation form for season 2008
54. Blacktown Workers affiliation form for season 2008
55. Mt Druitt Town Rangers Junior affiliation form for season 2008
07/419 MATTERS ARISING FROM CORRESPONDENCE
1. Noted
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10. To Treasurer
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14. " "
16. To Secretary
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18. " "
19. " "
20. To Treasurer
21. To Secretary
22. " "
23. " "
24. To Secretary & President
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27. " "
28. Noted
29. To Secretary
30. To Treasurer
31. " "
32. To Secretary
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34. " "
35. " "
36. " "
37. To Vice President
38. To Secretary
39. " "
40. To President and Secretary
41. To Secretary
42. To Treasurer
43. To Secretary
44. " "
45. " "
46. To Clubs
47. To Secretary
48. " "
49. " "
50. " "
51. To Treasurer
52. To Secretary & President
53. To Secretary
54. " "
55. " "
07/420 CORRESPONDENCE OUT
1. Replies to emails
07/421 TREASURER'S REPORT
1. As tabled
2. Spartans have been using the EFT and their monies are in our account
. MSA all outstanding accounts be paid.
07/422 SECRETARY MANAGERS REPORT
1. Early Christmas Present
FNSW have awarded us $5500.00 as a "Xmas Present" as a voucher for purchases at Soccer Wearhouse - suggest goals and balls for SSG
2. Sydney Branch AGM
Ian and I attended the Sydney Branch AGM. A new committee was elected and a financial statement tendered for the year ending 30th June, no one knew the current state of financial affairs.
Sydney Branch will un-incorporate soon and perhaps we will no longer need to attend.
3. Meeting Thursday 6th December FNSW @ Bankstown Sports
FFA's new venture will be revealed.
4. FNSW AGM
Ian and Dane are the voting delegates for the Blacktown Zone. 4 people have nominated for Board positions. George Jackson, (Current) Craig McCullum, Linda Ward and Ken Schembri.
5. Meeting with Auditor
Dane and I met with our Auditor last week, unfortunately, Ian and Laurie were unable to attend and Robyn was running late.
In essence, we were told that we (and Spartans) have some problems with the following: -
A tax liability with our investment funds
Tax problems with Sponsorships
Supporting Documentation for transactions to referees, players, coaches.
No Workers Compensation Insurance for Sue and me.
Paying coaches under $1500 as a "hobby" was not seen as a problem so long as we have the hobby forms signed.
Further:-
On Thursday, I had a meeting at FNSW with CEO Michael Quarmby re the above mentioned new proposals. As part of our discussions Michael discussed future FNSW Sponsorships and I asked how they dealt with taxation issues regarding sponsorships and investments. I was informed that as a Not-For-Profit Association Incorporated we had no tax liabilities.
As a result of further discussions, FNSW have offered to audit the BDSFA books and render a second opinion.
MSA the offer be accepted.
Noted that Workers Comp quote had been requested from OAMPS.
Noted that new procedures for payment and reconciliation requests have been adopted by the office.
6. Small Sided Games
As per report tabled and distributed to all clubs previous - discussion refined some points - wait until clubs have had input on Wednesday before final draft.
PA & Goals discussed
7. Team Points
As per report - more discussion + club input required
8. Partnership
FNSW and coaches (U11-12 us, 12-14 girls Spartans)
9. Bulk Ball Order
Poor response thus far
10. Affiliations
Completed affiliations were received from, St Patricks, Doonside, Eastern Creek, Glenwood, Kings Langley, Marayong. Minchinbury, Parklea, Quakers Hill, Tigers, Riverstone, Rooty Hill RSL and Seven Hills.
MSA That the above clubs nomination for affiliation be approved.
MSA those that are incomplete with 7 days to render all necessary articles or affiliation will be rejected.
It was noted that Polonia had not commenced its promised Junior player inclusion to come within the rules of the BDSFA Inc. nor had it applied for an EIN. Noted that rules allow for clubs to field seniors only but at an increased cost.
MSA Fee for Senior Clubs will be $740
07/423 VICE PRESIDENT'S REPORT
1. Representative teams are in recess
2. From our EC meeting tonight all Human Resources will be handled by the Office.
07/424 COMPETITION SECRETARY'S REPORT
1. Guidance as to when a game is to be replayed at the expiration of injury time.
To be discussed at the first meeting in the new year.
07/425 GENERAL BUSINESS
1. Security cameras discussion.
meeting closed
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